Can you rent wedding decorations?

table decoration

Your Perfect Day understands that a wedding is about more than the colours or venue. It’s about creating an atmosphere that is magical for both you and your guests. We have a variety of decorations, themes and lighting and scenery available to help you create an unforgettable experience for your wedding day. Your Perfect Day has several decorative options that you can rent directly from us, or we can bring in one of our partner suppliers to make sure that everything you need for your wedding is planned out. Best of all, we’ll make sure to take care of setup, teardown and transportation, so all you have to do on your wedding day is enjoyable.

When it comes to planning a wedding, there are so many important details to keep in mind, from picking a venue to coming up with wedding decoration ideas to setting up catering to choosing music, and many, many more. Because there is so much that can go into planning a wedding, the event can also get expensive. If you want to avoid unnecessary spending when planning a wedding, one potential option is renting some of your wedding decorations instead of buying them.

When you rent wedding decorations instead of buying them, you can find pieces that will enhance your event without having to acquire them permanently. You may be able to find all of the items that you need from one rental company, or you can find specific pieces from specific companies.

If you want to consider renting wedding decorations, but you’re not sure where to start, check out the guide below. It can help you understand the benefits of renting over buying (and vice versa), as well as which items you may want to rent as opposed to purchasing.

Looking for someone to help decorate on your special day? Check out our list of Wedding Decorators in Melbourne

Ceremony And Reception Decorations

Your Perfect Day creates unique environments that reflect your vision and wedding dreams, adding a touch of the personal too your wedding day celebration. Our goal is to give you the day you want, complete with the ceremony and reception of your dreams. We make wedding magic come to life for you and your guests, creating an unforgettable day by tying your theme, colours, vision and venue into one amazing evening.

From centrepieces and wall coverings to chair covers and light fixtures — and all sorts of wedding day decorations besides — we have the things you need to make your wedding day flourish. Contact Your Perfect Day’s expert decorators today, to find out how we can bring your wedding to life with the ceremony and reception of your dreams.

Wedding rentals include much more than chairs and linens. The most important day in an engaged couple’s life is fraught with anxiety, hopes, and logistical concerns that could challenge an army logistician. Multiple events have their own needs, such as the bachelor’s party, wedding shower, rehearsal dinner, wedding, and reception. Weddings are meant to be once-in-a-lifetime events, so buying permanent items doesn’t make sense.

Wedding rentals can solve most of the wedding setup problems, but even the rental process has its unique requirements, such as booking deadlines and conditions for returning rentals. Can you find a rental company that has everything you need? Probably not. You can find a turnkey wedding rental company, but no company has everything to satisfy the bride, groom, and their respective families. Most brides are demanding about their weddings – then, of course, there are opinionated families, mothers of the bride and groom, an arduous planning process, and tons of things to buy and rent from different vendors, and you have an incredibly stressful situation. It is important to hire a wedding rental company you can trust, such as Weinhardt Part Rentals, to ensure your special day goes off without a hitch.

Typical wedding rentals include tables, chairs, linens, china, tents, barware, glasses, flatware, flooring, stages, lighting, and cooking and refrigeration equipment. Luckily there are industry leaders, such as Weinhardt Party Rentals, that will supply all of the above and more.

lighting decoration

How much do wedding rentals cost?

On average, most couples in the U.S. spend between $425 to $1,000 on wedding rentals. Event rentals you will likely need for your wedding include tables, chairs, dinnerware, and much more. While it does cost money to rent these items, it’s certainly less expensive than buying every plate and fork you’ll need for your big day.

What are some typical wedding rentals?

Some wedding venues may include rentals like tables, chairs, china, etc. in their packages. However, some do not—or you may not love your venue’s offerings. In these cases, booking a wedding rental company is a must. Wedding rental companies tend to offer a wider selection of items so that you can find tables, chairs, linens, and more that fit your wedding theme and style. Of course, remember that renting high-end, specialty, or custom items for your wedding can add to your wedding rental costs. Some of the items you will need for your wedding that can be rented are:

  • Tables
  • Chairs
  • Dance floor
  • Linens (tablecloths, napkins, chair covers, etc.)
  • Drapery
  • Lighting
  • Furniture
  • Audio/visual equipment
  • Tents
  • Vases and other vessels
  • China
  • Barware
  • Flatware
  • Glassware

How much does it cost to rent a wedding tent?

If you’re hosting a wedding in an outdoor space, a tent may be a necessity —both for your guests’ comfort and in case of inclement weather. Many companies specialize in tent rentals, and the average cost of a tent rental varies widely, but the average starting price for a tent rental in the U.S. is $300. You may also need to pay to reserve a tent in case of bad weather, even if you don’t end up using it. If you do use your rental, you’ll also have to pay for the labour to erect your wedding tent. There are numerous different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more, plus you may also need to rent utilities, such as generators, heating and cooling units, and even an outdoor catering kitchen, which can certainly add cost. You’ll want to work with your tent rental company to determine the best type of tent and any related utilities you will need for your special day.

How much does it cost to rent a wedding altar?

Renting a special altar for your wedding can add a unique touch and personality to your ceremony, especially when it is decorated with flowers by your florist. Many wedding rental companies offer altars and arches, as well as chuppahs and mandaps. In the U.S., the average starting price for an altar or arch is $75. Work with your venue, florist, and rental company to determine if an altar or arch is something you’ll need for your ceremony, and how it can be decorated.

How much does it cost to rent wedding reception tables?

There are a variety of different wedding reception tables to choose from, depending on your wedding style and the types of tables your venue can accommodate. While round tables are the most common, square and long rectangular tables are also (on-trend!) options. The average starting price for wedding reception tables in the U.S. is $8 per table. You’ll want to ensure you know the reception table shapes and styles you’ll be featuring at your wedding so you can create an accurate seating chart and plan your decor accordingly.

How much does it cost to rent wedding chairs?

Renting wedding chairs may seem pretty straightforward, but there are lots of chair options available. From standard folding chairs to elegant Chiavari chairs, modern ghost chairs, rustic cross-back chairs, and more, you have many options when it comes to wedding chairs, both from a style perspective and cost. In the U.S., the average starting price for wedding chair rentals is $2 per chair. While renting folding chairs can be a less expensive endeavour, you may also wish to rent chair covers to dress them up.

Is labour included in wedding rental costs?

Most of the time, labour is included in your wedding rental contract. Delivery people from your rental company will handle delivery, setup, and clean up at your venue. Be sure to discuss timing with your venue to make sure that your rental company delivers your rental items at the right time, leaving enough time to set up properly—and allowing your wedding florist to decorate your space as well. And don’t forget to tip your delivery staff. We recommend giving $5 to $20 per person to your delivery team and be sure to write an online review for a rental company for a job well done.

What are some questions to ask a wedding rental company?

When researching wedding rental companies, it’s important to find professionals who not only have fabulous rental offerings but who you like and trust to avoid stress during your planning process and on your big day. Here are a few questions to ask wedding rental companies:

  • Have you worked at my venue before?
  • Have you worked with my florist and caterer before?
  • What types of rentals do you offer?
  • Can I see your offerings in person at your showroom?
  • Who will be on-site on my wedding day?
  • Can you describe what setup and breakdown look like?
  • Do you have rental suggestions for my venue and style?

Lacking imagination a little? Check out our list of Wedding Decorators in Melbourne here.

What are some ways to save on wedding rental costs?

It’s very easy for your wedding rental costs to rise, so be sure to keep track of your wedding rental costs before they become out of control. Fortunately, there are a few simple ways to save money on your wedding rentals without sacrificing style:

  • Do your research: Talk to different wedding rental companies about their offerings, and their pricing. You may be able to find wide differences in pricing for the same items or discounts.
  • Book an all-inclusive venue: Venues like hotels and country clubs may offer all rentals in-house, which can help you avoid delivery and other additional charges. Your caterer may also be able to provide these items at a lower cost.
  • Provide an accurate guest count: Make sure that your rental company, caterer, and venue have an accurate guest count in the days leading up to your wedding. You don’t want to pay for extra chairs, dishes, or glassware that you won’t end up using.
  • Double-duty chairs: If your wedding ceremony and reception are being held in the same venue, see if you can use the same chairs for both ceremony and reception. If you go this route, your cocktail hour should be held in an entirely different part of your venue so that your vendors can easily move the chairs from one area to another.
  • Limit the fancy linens: Fancy tablecloths (hello sequins!) can be very expensive, so if you’re on a tight budget, don’t use the super-expensive linens for every table. Instead, use the luxe table coverings for your escort card table or sweetheart table only, or mix and match tablecloths so only a few of your tables have the super-pricey linens.

Renting Wedding Decorations: Pros and Cons

When you decorate for a wedding, there are lots of pieces that you need to either buy or rent. These items can range from table linens and flowers to canopies and carpets. There are pros and cons to both buying and renting items and decor, and you should consider each before you decide whether you want to buy something permanently or whether you want to pay money to use it for your event.

The Pros of Renting Wedding Decorations

There are many pros of opting to borrow and return your decor pieces instead of purchasing them and keeping them or trying to resell them after the wedding. Here are some of the best.

You Can Save Money

If you rent your wedding decorations, you may be able to make a more economical choice than purchasing them. This means that if you are on a tight budget for your wedding, renting is a smart option.

You Can Save Time and Reduce Stress

You may also want to rent wedding decorations if you want help with planning. Many rental companies can deliver items and set them up for you, as well as take them away when your wedding is over. This means that renting wedding decorations is a convenient choice and can ultimately save you stress and time. This can be especially helpful if planning your big day feels overwhelming, or if you are too busy in your daily or work life to focus on the logistics.

You Can Get Them Where They Need to Go More Easily

Linens and other wedding decorations can be heavy. They can also be bulky. Because of this, it can be tough figuring out how to get them around. If you rent big or heavy wedding decorations, you can rely on the rental company to transport and carry them to your event, which means that you won’t have to worry about the logistics of transportation.

You Can Have Help with Laundry and Cleaning

Also, renting wedding decorations like linens means that someone can do the cleaning and laundry for you after your event is over. If you will be busy celebrating or going on a honeymoon after the wedding, then renting wedding linens will allow you to do that without any added stress of additional responsibilities. Also, laundering and dry cleaning linens are expensive. Using a rental company will take that expense off of your plate.

You Can Ensure They Look Good

Finally, if you want your wedding’s decoration ideas to be cohesive, seamless and matching, renting is a good idea. Rental companies can give you pieces that they know work well and look good together, which means you can be sure that your wedding event is one that will make a lasting impression on you and your attendees.

You Can Choose from a Larger Selection

When you rent things like table linens from a rental company, you can choose from a greater selection than you can in a store. Rental companies stay tuned to the latest trends and buy products regularly, so you can ensure you’re getting to pick from a wide and varied choice of items.

You Can Stop Worrying About Reselling Them

Linen trends are quickly changing, so reselling your linens can be difficult. People who buy their wedding decorations end up having to eat the cost instead of reselling them because they become dated quickly. If you rent from a company, you won’t have to worry about the risk of not being able to resell your wedding decorations, and thus ensure you don’t waste money that you can never earn back.

The Cons of Renting Wedding Decorations

While renting wedding decorations can save you time and money, there are some drawbacks to paying for decorations you will borrow and return. Here are some of the main cons.

No Customization Possible

First, you usually cannot customize wedding decorations that you borrow. If you want to make an item in your decor completely yours, then you should consider purchasing it so you can customize it completely.

You Can’t Reuse Items You Rent

Next, you may also want to buy wedding decorations if you think you can use the pieces again in your regular daily life. However, if you rent wedding decorations, you’ll have to return them, and you won’t be able to reuse them again once they go back to the rental company.

Our list of Melbourne Wedding Decorators have you covered for all your wedding day decoration needs.

You Won’t Have Items to Keep as Keepsakes

Finally, you may simply want to purchase wedding decoration pieces because you want to keep them as keepsakes so you can use them to remember one of the most exciting days of your life. When you rent wedding decorations, you won’t be able to keep them after it’s over, so they will not be able to serve as mementos in the future.

You should begin your planning several months before a large wedding and lock-down the most critical rentals. Give yourself some time to comparison-shop to find the best prices and check the reputation of the rental company’s products. Make backup plans for every major rental in case things fall through for some unexpected reason, and keep all your rental information in one place to make it easier to plan logistics and rental returns. Contact an industry leader that you know you can trust, for all of your wedding rental needs.

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