How To Invite Someone To A Bachelor Party?

INvite Someone To A Bachelor Party Melbourne

A Bachelor party is synonymous with fun and edgy humour, and invitation messages for a bachelor party are no different. Honour the groom-to-be with a final night out with the bros. Whether you’ve got a bar crawl, poker game, or both lined up for the night, our planning tips will help keep the party together. We have an exclusive range of hens party services to spice up your girls’ night out at Magic Men.

While writing invitation messages for a bachelor party, bear in mind that the language may be informal, but the main points should be clear. For instance, the party’s theme, dress code, timings and venue should be mentioned clearly on the invites. 

Scheduling and Invitations

The bachelor party planning traditionally falls on the best man, but it can also be handled by the groom’s brother or another good friend. All of the guys in the wedding party get an invite, but you can also include other close friends and family; just ask the groom to put together a guest list. Technically, etiquette even allows inviting guys who aren’t in the wedding party. Still, since herding a big bunch of bachelors can lead to headaches, don’t let the guest list get too long unless the groom specifically requests it. You can even invite the bachelor’s dad and future father-in-law to the dinner portion of the evening — just be sure to see them off after dessert before the real late-night debauchery begins.

Whatever you do, don’t plan the bachelor party the night before the wedding. That’s usually reserved for the rehearsal dinner, and besides, nobody should stay out all night then get hitched in the morning. If the groom’s best guys don’t fly in until the week of the wedding, you can consider hosting the bachelor party the night before the rehearsal dinner, but it’s generally best to hold it at least a week and up to two months prior the big day.

If you have an all-weekend bachelor bash in mind, schedule it for well before the wedding. The closer you get to his walk down the aisle, the more likely the groom will be busy with last-minute details, not to mention two significant wedding events in a row is a lot to ask of both the groom and the guests.

Essential Info to Include on Bachelor Party Invitations

The invitations play an essential role in the party planning process. They get the word out to your guests and provide them with the particulars about the big event. Sending out an invite is the only way to know who will be attending the groom’s final get together before marriage. Be sure to include these key elements:

ENTICING TAG LINE

Give your party an exciting tag line. For example, “Let’s get ready to rumble”, or “Bring extra underwear, you’ll know when it happens”, or “Say farewell to bachelor years with cheers & beers”. It can be anything catchy that encompasses the fun vibe the celebration is aiming for.

NAME THE EVENT

Personalise the party by coming up with a fun name for the event. It lets guests know right away who and what they’re being invited to celebrate. It should be simple and to the point, like “John’s last night of freedom” or “World’s Greatest Bachelor Party”.

LOCATION(S) FOR THE CELEBRATION

Make sure to include the all-important location of the meetup place. If you have a list of sites for the scheduled events, be sure to include the time and areas. This will be helpful for the folks who can only join the festivities at earlier or later times. Some guests may only be able to make it for a part of the party.

DATE & TIME

Guests need to know when to show up where. Make the date of the party and the time that it begins clear on the stag party invite. If the party involves multiple scheduled events, like meeting at someone’s home, followed by dinner at a restaurant, include the starting times for each.

HELPFUL DETAILS

Mention helpful details that help guests prepare for the party. Things like cost, appropriate clothing to wear or bring, and info on the planned activities give guests a clear idea of what to expect. For overnight trips and weekend getaways, let them know what type of lodging is booked. The more detailed you can be, the better. Guests will spend less time wondering and more time participating.

RSVP

Make sure you include an RSVP section on the stag party invite. Be very clear about how and when you need them to reply by, whether it’s by phone, email, etc. List your name and your contact information, as well as a date that you need their reply by.

Hard Copy Paper Invitation vs. Online Invitation – Which is better?

Thanks to modern technology, we have many options when it comes to inviting guests. If you’re debating whether to send out a paper stag party invite or just put the word out online, weigh the pros and cons of each. The right choice will come down to your personal preference, budget, and time commitment. At Magic Men, we have the best hens packages to make your party a night to remember.

Here’s what you need to know when choosing from bachelor party invitations:

Paper Invite

Pros:

  • A classic way to inform guests
  • Gives guests a hard copy to remind them of the event
  • Design can enhance the overall theme of the event.

Cons:

  • It takes time to choose, design, and purchase.
  • Requires postage and mailing

Online & Electronic Invite

Pros:

  • Easy to create and quick to send out
  • Can get immediate responses
  • No postage necessary
  • Budget-friendly- No cost for printing or designing

Cons:

  • Can be seen as too casual, not as formal as a paper invitation
  • Some guests may not go online frequently.
  • Easy to miss the invite due to a technical snafu

Popular Bachelor Party Invitations

Popular Bachelor Party Invitations

HANDWRITTEN INVITATION

Grab a pen and start writing! Handwritten invitations have a more personal, intimate feel.

COMPUTER PRINTOUT INVITATION

Print out a pre-made invitation right at home. There are many design options, and it’s cheaper and more comfortable than having professional prints made.

DIY INVITATION 

Show off your design skills and come up with the perfect invitation by taking the DIY route. Be creative and have fun with it! Check out our Bachelor Party Invitations board on Pinterest for some inspiration.

GENERIC STORE BOUGHT INVITATION

Keep it simple and inexpensive with a pre-made generic invitation. All you have to do is fill in the details for the event. These can be found in packs at the Dollar Store or any party supply store, typically with envelopes included.

CUSTOM INVITATION – WE LOVE ETSY!

Etsy’s expansive marketplace makes it easy to find a designer who can create your ideal custom invitation.

ONLINE ELECTRONIC INVITATION

Send out bachelor party invitations online to your guest’s email addresses or through social media sites like Facebook. No postage necessary, so it’s affordable and easy to do.

3D OBJECT INVITATION

Take the typical invite to another level with a 3D object invitation. It can tie into the theme for the event, and it gives guests something tangible to help them anticipate the party. Check out the range of Magic Men’s Melbourne hens ideas to help in your party planning.

Collection of sample invitation wordings for a bachelor party

  • This is the in-between time of bye-bye bachelorhood and hello marriage! So let’s live it up one more time. Come and party on at…on…
  • No more days of single and ready to mingle. And that’s reason enough to P-A-R-T-Y.
  • Mark your calendar, ol’ boy. Unlimited fun is coming your way.
  • Boy meets girl. They fall in love and get married. But before that, his friends throw a big party and have a date with fun. Don’t miss it.
  • Our buddy is getting hitched. It’s our turn to paint the town red. So what are you waiting for? Hop in.
  • It’s party time. Rock on at…
  • I took my time to decide to get married. But I’m not wasting any more time enjoying my bachelor party with my childhood buddies. So let’s meet up at…
  • We’ve sneakily slipped in a surprise bachelor bash for our dear friend, who will soon be bidding farewell to his single days. So tiptoe at …on…sharp. Don’t let anyone know.
  • Before our friend walks down the aisle, let’s indulge in a male bonding session. Do come at…
  • The groom-to-be is celebrating his last days of singlehood in style. Hold the date for…
  • Let us make it a blast event for our dear Harry. Join us  on (date and time) at  (venue).  Be there for this fun and memorable occasion; count yourself in!
  • Before two becomes one, you are invited to a night of fun.  Add wild ideas multiplied by hilarious party activities. 
  • Guys, let us rock the stag night with music and drinks.  Prepare a  send-off message through a song (a few lines will do), do not worry, “The Voice” judges will not be around. 
  • Top Secret:   Harry’s Bachelor Party! “Men in Black” theme, be one of us! Be there sharp.
  • The groom-to-be minus the bride, let us steal him for a night.  Join Harry for a starry starry night of partying! 
  • In honour of our dear brother, Harry, join us as we celebrate his singleness before his wedding day. 
  • Last two minutes with Harry….shoot that ball event with the best man and brothers in sports.  Come in your shorts and jersey basketball uniform. 
  • The last days of bachelorhood will come to an end; you are invited to a  bachelor party weekend with Harry. 
  • All the best for the luckiest groom-to-be, join us as we give the last hooray of singleness for Harry (date and time) at (venue).
  • Days are counting before he takes the bride to the altar.  You are invited to the Freedom Harry Party!  One crazy night will nail it, be part of it.
  • Fill the room with surprises with the groom-to-be. Harry will be happy to see you during his bachelor party.  You are invited. Your presence will be much appreciated.
  • A gentleman and a few outstanding men in a one-night party celebration.  You are cordially invited on (date and time) at (venue).  
  • A toast party for a groom-to-be, join the party on (date and time) at (venue). 
  • Boys night out! You are invited to a  celebration of manhood.  Expect the unexpected, do not miss it. 

Tips

If you’re planning anything costly, whether it’s whitewater rafting or renting a limo, record who, what, when, where and how much in writing so you can keep track of costs.

The chances are that people will be drinking, so figure out safe transportation with that in mind. Renting a limo can be fun, but it could cost a few hundred bucks. For a cheaper option, plan to take public transportation, taxis or other ride-sharing services. Or, if you have someone willing to play designated driver, rent an SUV. If you pack in four or five fellas per car, it may be relatively affordable.

At the very least, make sure the groom’s transportation is covered by picking him up at home and dropping him off later. Not only are his reflexes likely to be impaired by evening’s end, but he’s also the guest of honour, so door-to-door service is only appropriate. Likewise, bring extra cash to get guys home in case of an emergency, and don’t hesitate to confiscate keys. He is saving a life beats, saving a few bucks every time.

Finally, let the groom savour the surprises you have in store by keeping your plans under wraps. You might even blindfold him between stops. Whisking him off to the night of wild (or mild) abandon you’ve planned just for him reminds him how lucky he is to not only have found a spouse but also buddies like you.

Activities

Your best bet is to ask the groom beforehand if there’s anything he does or does not want to do (you may want to add to the obvious or do something different altogether). Just don’t do anything that may jeopardise the wedding!

Once you have some guidelines from the groom, ask the attendees for ideas. Everyone chips in on the price, so take guests’ budgets into account. Plus, work around the rest of the wedding plans. If it’s a destination wedding, skip the weekend to avoid issues about travel expenses and needing to take time off work.

Stumped? Here are some more activity possibilities:

  • Drinking games
  • Bar-hopping
  • Casino
  • Cigar smoking
  • Shooting range
  • Paintball
  • Go-cart racing
  • Whitewater rafting
  • Skiing
  • Skydiving
  • Bungee jumping
  • Golf
  • Sports game
  • Camping
  • Fishing
  • Racetrack

A word about bachelor party pranks and tests: Tread carefully. Some guys may think going out in public in a police uniform or getting their chest hair shaved off is hilarious, but others may find it embarrassing or even humiliating. If it’s a tradition for your group of guys and you genuinely think the bachelor would be disappointed without a prank or two, have at it, but if he cries uncle, respect his wishes — or better yet, keep it relatively harmless in the first place. One idea: Once the groom crashes at the end of the evening, give him a temporary tattoo; the next morning, ask him if he even remembers getting that tat the night before and watch his reaction when he sees your poker face.

Food

If everyone’s low on dough, pizza fits the bill perfectly. But if you’ve got the funds, a ceremonial last supper of steak makes an A1 choice.

Other options include burgers, buffalo wings, nachos or barbecue-anything. Before the sun comes up, stop at an all-night diner for eggs, bacon, coffee and pie. Especially if you’re drinking, remember to eat: Your stomach will thank you.

Drinks

You can’t go wrong with beer, but if you’ve got the budget, splurge on a bottle of single-malt Scotch. Serve it neat, on the rocks, with soda, or in a rusty nail.

Rusty Nail (Serves one)

  • 1 ounce Scotch
  • 1/4 ounce Drambuie
  • Mix and serve over ice.

If the party’s a 24-hour affair, start the day of light and save the shenanigans for later. Make sure there’s plenty of water available throughout the festivities to keep hydrated. Offer Red Bull as a nonalcoholic alternative that may help weary revellers keep the party rocking on until dawn.

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