What Stationery Is Needed for a Wedding?

Wedding Invitation Ideas

It is always a good idea, before you order from wedding stationery, to make together a list of all the paper items that you'll need. This will help you avoid forgetting anything. This will assist you and your soon-to-be spouse in maintaining your budget as well as determining which components are necessary and which ones you perhaps do not require. In order to be of assistance, we have compiled a wedding stationery checklist, which is a guide to all of the many pieces of paper that you could require for your big day. Keep in mind, however, that this list is not intended to be all-inclusive; the vast majority of these components are either optional, can be completed as a Do-It-Yourself project.

Looking for the ultimate Wedding Reception Venue in Melbourne? Look no further, Vines of the Yarra Valley is here. 

Table of Contents

Simpler wedding stationery shopping for you!

Here's a guide to every piece you'll need:

Invitations

By far the most recognisable part of a wedding stationery will be the invitations, and rightfully so. The invitation to your wedding is the single most important piece of paper used to notify guests of your nuptials.

Don't wait until the last minute to invite someone. It is customary to include additional materials with your invitations. You should give the designer you hire alot of time to create your wedding invitations.

You should bear this in mind if you plan on including a monogram, a watercolour depiction of your ceremony location, or a drawing of the two of you in the design. Don't be afraid to let your creative juices flow freely when designing your wedding invitation; it will be one of the first things guests see when planning their attire. The invitation is the first step in setting the tone for the event and should be designed to impress and excite the guests. Check out our post on How to choose wedding invitations?

Wedding Invitation Ideas

Invitation Inserts

Direction Info

It is helpful to provide out-of-town guests with maps and directions to the church or ceremony location, as well as the reception destination, when they are attending your wedding. For those who may require it, the information regarding accommodations includes both contact information and web references for area hotels and bed and breakfasts.

If your wedding is taking place in an unfamiliar location or if many of your guests are coming from out of town, it is highly recommended that you provide them with maps and directions to the venue. Give them the address of the venue where the ceremony will take place as well as the site where the reception will be held. You are not exempt from responsibility even if people are familiar with the location itself. The guests need detailed instructions so that they are aware of where to go once they get at the location. It is possible that wedding instructions to the location. You still want to ensure that your guests don't find themselves standing awkwardly on the steps overlooking Sydney Harbour because they are unable to locate the room in which you are currently located. If you are offering options for places to stay, make sure to provide the necessary booking information, like a phone number and links to websites. The hand-drawn wedding maps provide an opportunity for artistic expression.

Evening Invitations/ Afters Invites

In the event that any of the invited guests are unable to make it to the wedding. Evening Invitations are a more formal sort of invitation, and they are only sent out for the wedding reception and celebration.

RSVP Cards

If you give your guests response cards, they'll be able to quickly and easily confirm their attendance at your event. Signing in with names and RSVPing to the wedding is customary, and guests can indicate their attendance by checking a box or leaving the card blank to write their own message. The "due" date for responses is typically two to three weeks before the wedding, so make sure to mark your calendar accordingly. Some couples-to-be include a space on the RSVP card for guests to indicate their prefered wedding reception entrée choice. But you and the caterer should decide what to do.

The RSVP cards must have a stamped, self-addressed envelope and the appropriate amount of postage. There are two main benefits to this: first, your guests will appreciate the added convenience, and second, you may actually get your playing cards back. To avoid spending too much on postage due to the RSVP card's envelope, consider sending a postcard instead.

Envelopes

There will most likely be two envelopes included in your invitation set: an inside and an outer envelope. It is the outer envelope that will be used for addressing and stamping the package. It will include the whole invitation package in its entirety. The inner envelope should be placed inside the larger outer envelope, and on the inside of the inner envelope is where you should put the names of the guests who have been invited. Make sure that the names of the guests are written legibly on the inner envelope, and this will assist you in avoiding the addition of uninvited plus-ones. Request that the stationery shop you chose address the envelopes for you so that you can save some time. Take one of your invitations to the post office so it can be weighed before you send out the rest of the invitations. A significant number of wedding invitations require additional postage. It is preferable to have such information in advance as opposed to having all of your invitations sent back to you.

Wedding Day Itinerary

Even though it sounds like something that would be included in a military training programme, including an itinerary as part of a wedding invitation suite can be a humorous and lighthearted touch. For a wedding that lasts for two or three days, for instance, a schedule that is modelled after a festival can be helpful. This might include a dinner the night before, a barbeque on the second day, a cocktail hour, and plenty of time for dancing. You may also provide guests options of things to do in any downtime by listing some nearby attractions that they might wish to visit or recommending a restaurant for lunch. This can be done in the event that there is any downtime. You do not want out-of-town guests to waste their time by going to Bondi between the ceremony and the reception because they misjudged the amount of time it would take to get across Sydney.

Ceremony Programs

The ceremony programme serves two primary functions: it introduces your guests to the members of the wedding party and it gives them an outline of the events that will take place during the ceremony. The names of the couple, the wedding party, the officiant, and the parents are typically included in the ceremony programme, as well as a "run of show" detailing the order of events for the ceremony's rituals, readings, and other components.

The ceremony booklet is used all through the ceremony and contains information such as the names of the bridal party members, the officiant's name, the plan, as well as songs, music, and other relevant information. Although these are universally applicable, they vary widely depending on the religion being celebrated.

Customising the programme with quotes or poems, brief biographies of the bridal party, "in memory of" tributes to departed loved ones, and expressions of gratitude to the parents and guests are just a few examples. Check out our ultimate list of Wedding Planners in Melbourne to help you organise a stress free wedding.

The Wedding Programme

Guests are given information about the events that will take place during the evening and reception, such as the meal, the speeches that will be given, the cutting of the cake, and the first dance. This is not something that is typically scrawled on a chalkboard at Irish weddings, although it does happen occasionally. It is helpful if you have a lot of activities planned or if the venue has a lot of different rooms.

Seating Plan/Table Plan

At the entrance to the reception area, there will be a seating chart or table plan displayed. This will give your guests an idea of the table configurations and make it easier for them to find the seat they reserved. These can be made to correlate with the table numbers, as well as the place cards or escort cards (names).

Menu Cards

Your lunch guests will want to know what they will eat, whether you plate it individually or lay out a buffet. The card's sole purpose is to remind diners of the entree and side dishes they selected when they responded to the invitation for the plated dinner. When planning a buffet, you have the option of using both menu cards and a small number of menu boards strategically placed near the food preparation area. Dining patrons will have something to do with the menus whilst also they wait for their food, and the buffet line will move more quickly because of it. Having printed menus on hand is a lifesaver if any of your guests have food intolerances or allergies. Nobody who has made the effort to attend the reception should be expected to have a bad time.

Wedding Signs

Signs for weddings are a great way to add a witty and instructive touch to the décor of both the ceremony and the reception. These are available in a wide variety of forms, sizes, and fashions, ranging from little to huge in size.

One of the most crucial functions that wedding stationery does is to provide an overview of everything that attendees of your event can anticipate, beginning with the invitation and continuing all the way down to the table numbers. It is courteous to provide guests with direction as they make their way through the establishment. Keep in mind that even while not every stationery is necessary, it is a fantastic way to make attendees feel informed and included in the event.

Getting a stationer who can create all of your wedding stationery, from the invites to the place cards, is something recommended to do for your big day. This has the potential to turn your wedding into a stunning and well-coordinated event.

FAQs About Stationary At Wedding

A stationery suite consists of all your wedding-related paper goods. It should definitely include your save-the-dates and invitations, as well as your thank you cards, response cards and other important information (like programs, travel information and hotel options).

Phrases like "no children" or "adults only" should not be included on the invitation card; who is invited will be implied by the names on the envelope. You should also leave off registry information—family and members of the wedding party can spread the word when asked about it, or you can provide it on your website.

Stationery pieces can be chosen and purchased at different times, which allows the couple more freedom to gather what they need when they need it. The couple doesn't have to worry about purchasing everything from the same place to ensure each piece matches perfectly.

Stationery is useful for sending official letters, jotting down quick notes, or adding a touch of class to handwritten statements. Custom stationery also makes it easy to reinforce and spread your brand. You do exactly that with every printed memo and correspondence.

It is never too early to send your wedding invitations, but we would recommend sending them out up to four months before your big day to make sure that your guests have all the information that they need well in advance.

Conclusion

Create a comprehensive inventory of all the paper goods you will need for the big day. You can use this to figure out what parts are essential and which ones aren't. The bulk of these are either discretionary or doable as a DIY project. Your guests will appreciate having maps and directions to the ceremony site if it is in an unfamiliar location. Be sure to include all of the information a travelling would need to book a room at any of the establishments you recommend.

All RSVP cards must include postage and a self-addressed envelope. Before sending the rest of the invitations out, take one to the post office to have it weighed. If your wedding will last two or three days, be sure to include a detailed schedule. Your guests will get to know the members of the wedding party through the ceremony's script. A schedule of the ceremony's events is also included.

Quotes and poems can be included in the programme to express gratitude to the parents and guests, as well as the bridal party. If any of your guests have food allergies or intolerances, having printed menus on hand will be a godsend. The card serves only to remind customers of the main course and accompaniments they ordered. Guests appreciate it when hostesses help them find their way around the building.

Content Summary

  • It is always a good idea, before you order from wedding stationery, to make together a list of all the paper items that you'll need.
  • In order to be of assistance, we have compiled a wedding stationery checklist, which is a guide to all of the many pieces of paper that you could require for your big day.
  • Simpler wedding stationery shopping for you!
  • By far the most recognisable part of a wedding stationery will be the invitations, and rightfully so.
  • The invitation to your wedding is the single most important piece of paper used to notify guests of your nuptials.
  • It is customary to include additional materials with your invitations.
  • You should give the designer you hire alot of time to create your wedding invitations.
  • It is helpful to provide out-of-town guests with maps and directions to the church or ceremony location, as well as the reception destination, when they are attending your wedding.
  • If your wedding is taking place in an unfamiliar location or if many of your guests are coming from out of town, it is highly recommended that you provide them with maps and directions to the venue.
  • Give them the address of the venue where the ceremony will take place as well as the site where the reception will be held.
  • If you give your guests response cards, they'll be able to quickly and easily confirm their attendance at your event.
  • There will most likely be two envelopes included in your invitation set: an inside and an outer envelope.
  • It is the outer envelope that will be used for addressing and stamping the package.
  • It will include the whole invitation package in its entirety.
  • The inner envelope should be placed inside the larger outer envelope, and on the inside of the inner envelope is where you should put the names of the guests who have been invited.
  • Request that the stationery shop you chose address the envelopes for you so that you can save some time.
  • Take one of your invitations to the post office so it can be weighed before you send out the rest of the invitations.
  • A significant number of wedding invitations require additional postage.
  • Including an itinerary in a wedding invitation suite can be a humorous and lighthearted touch.
  • The ceremony programme serves two primary functions: it introduces your guests to the members of the wedding party and it gives them an outline of the events that will take place during the ceremony.
  • The names of the couple, the wedding party, the officiant, and the parents are typically included in the ceremony programme, as well as a "run of show" detailing the order of events for the ceremony's rituals, readings, and other components.
  • At the entrance to the reception area, there will be a seating chart or table plan displayed.
  • Your lunch guests will want to know what they will eat, whether you plate it individually or lay out a buffet.
  • When planning a buffet, you have the option of using both menu cards and a small number of menu boards strategically placed near the food preparation area.
  • Having printed menus on hand is a lifesaver if any of your guests have food intolerances or allergies.
  • Signs for weddings are a great way to add a witty and instructive touch to the décor of both the ceremony and the reception.
  • Getting a stationer who can create all of your wedding stationery, from the invites to the place cards, is something recommended to do for your big day.

About The Author

Scroll to Top