What to rent for your wedding?

Wedding Decoration Tips

Some items for the wedding are better off rented than purchased. For stress-free wedding rental arrangements, make sure to carefully evaluate your vendors and read all contracts.

You may feel split between wanting to splurge on the best and feeling the pressure to save for your wedding, especially if it's a large and expensive occasion. It's just one day, we're aware of that.

The good news is that renting is a practical choice that allows you to avoid both of these disadvantages. You may get all of the high-quality items you need for your wedding by renting them instead of buying them.

When arranging a wedding, one thing becomes clear: a lot of money will be spent for just one day. The desire to stock up on goods is innate.

While it's tempting to buy everything for your wedding, renting can often be more convenient, affordable, and less of a hassle. The most important thing to consider is whether or not you will end up using the product in question.

Rentals for special occasions have evolved into something wildly unique in recent years. Numerous businesses rent out trendy items, from unusual fabrics to cutting-edge furniture, to assist engaged couples set the perfect scene for their nuptials.

The best part is that they will usually mail their lovely wares to any location. Choosing what to rent and how to transport it to the wedding venue is not the difficult part. It's having to return the beautiful items.

Are you trying to decide whether to buy or rent wedding necessities? We've got your back, so to speak.

More than just tables and linens, wedding rentals cover a wide range of items. Anxiety, hope, and logistical issues that would test the mettle of an army logistician all come together on the most crucial day of an engaged couple's lives.

The bachelor party, the bridal shower, the rehearsal dinner, the wedding, and the reception each have their own requirements. Because weddings are once-in-a-lifetime occasions, it makes little sense to invest in long-lasting mementoes.

While wedding rentals are a great way to alleviate many of the stresses associated with setting up for the big day, there are several important considerations to keep in mind before making any reservations or returning any items rented.

Could you locate a rental service that offers what you require? Most likely not. A turnkey wedding rental service exists, but even they can't offer everything the groom, bride, and their family want.

Most brides have high expectations for their weddings, and when you add in the opinions of extended family members and the family members of the groom and bride not to mention the time and effort required to plan the event and the numerous items that must be purchased or rented, the pressure can become overwhelming. 

China, glasses, linens, tables, barware, tents, seats, stages, floors, flatware, lighting, cooking, and refrigeration equipment are all examples of items typically rented for weddings. 

Renting items for the wedding is a step that is often overlooked during preparations. Your guests won't have anywhere to sit, anything to drink, or anything to eat if you don't keep to a wedding rental checklist.

It is more common to rent these from a reputable wedding rental service or have them included in your venue and catering packages to aid keep costs down. In any case, you should complete your rental arrangements around two or three months prior to the event.

Table of Contents

What do You Need for an All-Inclusive Wedding Venue?

It may be true that "all-inclusive" wedding venues provide everything necessary, but if the reception is being held elsewhere, you may need to rent some goods from other businesses.

You may also need to hire goods for the bridal shower, the rehearsal dinner, the bachelor party, and the bachelorette party. Because of the high cost of using the facilities, small weddings and wedding-related activities are not ideal for all-inclusive venues.

Independently renting materials and staging these events can provide a better cost-value ratio. There may be hidden rental fees for essential things in the tiny print of a seemingly all-inclusive wedding contract.

It may be more convenient to rent your own stuff from a larger assortment of sizes, colours, styles, etc. than to work with the limited options provided by some locations.

Beer and wine might be the only alcoholic beverages available, dancing might be confined to a small area, and the venue might not even supply an officiant, florist, photographer, or band.

Vines of the Yarra Valley Wedding Reception Venue is an all-inclusive wedding venue.

Tables and Chairs

Remember that you'll need seating for yourself and your guests at various points beyond the cocktail hour, reception, and ceremony when making your wedding rental list for tables and chairs.

You should provide a comfortable seating area for your musicians so that they may rest their instruments. You'll need more tables to accommodate everything from the gifts and cards to the place cards, desserts, and party favours.

Antique farm tables with cross-back chairs or contemporary squared tables with Phantom chairs are just two examples of the plethora of chair and table options out now. Determine the best placement for tables and chairs by discussing your invite list and event details with the venue planner and the rental business.

Dance Floor

Not all wedding venues will come equipped with a dance floor, so be sure to include that item to your rental list if you plan on having a reception at your venue of choice.

The size of the dance floor should be proportional to the number of attendees; with the assumption that about 50% of the people will be on the floor dancing at any given moment. Although wooden dance floors are the most frequent, other materials are also available.

Electricity

To power your reception, you may have to rent a generator if your wedding is being held in the backyard or in a remote location. Consider how much power will be needed to run all of the appliances at your wedding.

Lighting, food preparation, music playing, and speeches from the maid of honor and best man all require electricity.

Sylvania Park wedding

Linen Rentals

Renting linens is one of the most effective ways to carry out your wedding's concept. The table linens you rent will be one of the most important aspects of your wedding's overall aesthetic and the atmosphere you want to create.

Rentals for a wedding may transform a traditional affair into a chic contemporary celebration with the appropriate choice of materials, colours, and napkin rings.

Rental linens come in a variety of materials, including lace, damask, ,cotton velvet, taffeta, and satin. You can hire luxurious linens that sparkle with sequins or are decorated with faux leather.

Chair sashes, napkins, table runners, tablecloths, chair coverings, overlays, and table skirts are just some of the most commonly rented linen items. Getting your linen rentals with the same company that rents out your tables is a fantastic option since they will have a decent supply of the appropriately sized linens to match your table rentals.

China Rentals

If you didn't provide food and drink, your guests would starve. Chargers, cutlery,serving plates, wine glasses , champagne flutes, water goblets, highball glasses, rock glasses, and coffee mugs should all be considered for wedding rental.

And perhaps some unique vessels, such as mason jars, for those special cocktails. Cups, flatware, cutlery, and glasses are all part of the China rental service. Weddings, parties, and other gatherings like these can benefit from renting these equipment.

Get in touch with a china rental service and enquire about any deals they may have on complete place settings. Before you rent dinnerware, be sure the pattern you're considering goes with the look of your event. 

You can rent glasses, bar tools, cutlery, flatware, and cups, but you should also rent some extras. While most hotels and event halls will have glasses on hand, you may find it more convenient to rent china from your supplier if they carry the ideal selection and design for your big day.

Check out our list of Melbourne Wedding Hire Suppliers and Installers.

Floral Accoutrements

If you want your wedding to have a truly spectacular look, then fresh, luscious flowers are a must. Luckily, that's where the florist comes in. Some florists even offer props for rent to complement your bouquets.

Choose to hire decorative items such as centrepieces, arches, lanterns, vases, votive candle holders, aisle marker stands, candelabras, and more.

Lounge Furniture

Provide a peaceful spot for your guests to kick up their feet and visit. Set up the living area with some chairs, a coffee table, some vintage sofas, some throw pillows, and a rug.

Restrooms

Only if your wedding will be held in a backyard or under a tent, away from convenient restrooms, should this be on your rental list. Portable toilets must be provided for guests, and those available for rent tend to be roomy and well-appointed.

Table Management

The success of your rehearsal dinner, reception, and wedding depends on how well you manage the tables. Not all venues will provide furniture for guests to sit on and eat upon.

You shouldn't try to pack as many tables into a space as possible, since guests will need to be able to easily navigate the area. Having a mix of rectangular and circular tables allows for a little more space for people to move around the table.

Additionally, speciality tables can be used to help fill in oddly shaped or large gaps. Keep in mind that some of your visitors may use wheelchairs or walkers, and that this will affect where you seat them.

Tents

Everyone seems to be asking if you have a backup plan. A tent should be prepared in advance for any kind of bad weather, not just rain, at an outdoor wedding.

Protect your guests from the scorching sun and gusting winds by providing them with adequate shade. However, you may also require a marquee with gutters at the entry, a tent with see-through sides, temperature control, a stage for your band, and pole covers.

A generator and a separate catering prep tent may be required.

Other Accessories

While this may not make sense for many aspects of your wedding, it is a no-brainer for things you'll need on the big day itself. Consider the furniture, rugs, and even the candlesticks in your home's design. 

There is no simple solution, as is the case with so many other aspects of wedding preparation. What one person rents could not be what another is looking for, and vice versa.

Some brides choose to rent their wedding dresses and purchase all the materials they need to create their own centrepieces. Some people may afford just to rent their accessories and accessories are not customised. You, the market, and nobody else, decides.

But the most important thing to consider is whether or not you will actually use the gift once the wedding is done. If you answered "no" or "maybe, a few years from now," renting is probably the best option for you.

You can get the most out of the product and stop worrying about whether or not you'll need it again by doing this. Obviously, sentimental items like clothing and accessories are an exception to this rule. As time passes, you might want to look back on these.

Conclusion

It may be more cost-effective to rent rather than buy some wedding accessories. Renting high-quality equipment and furnishings could be more cost-effective than purchasing. Not as challenging as figuring out what to rent and how to get it to the wedding location.

Many of the headaches that come with preparing for a wedding can be avoided with a few well-placed rentals. A one-stop shop for wedding necessities can't meet every need that the happy couple and their loved ones may have.

One way to get a better price-to-quality ratio is to rent equipment and stage these events on your own. The Vines of the Yarra Valley is a complete wedding venue in every way.

It's possible that beer and wine are the only alcoholic beverages on hand. There may be limited space for dancing, and the venue may not even provide a wedding officiant, florist, photographer, or band. The table linens you choose for your wedding will have a significant impact on the overall look and feel of the event.

Lace, damask, velvet, taffeta, and satin are just some of the materials that can be found in linens available for rent. There are many items to rent for a wedding, including glasses, cutlery, serving plates, wine glasses, highball glasses, and coffee mugs.

Give your visitors a quiet place to relax and chat. Place a coffee table and vintage sofas and chairs in the living room. A wedding held outside should have a tent ready in case of inclement weather, and not just rain.

A marquee with gutters at the entrance, a tent with see-through sides, temperature control, a stage for your band, and pole covers may all be necessities. It is not uncommon for brides to opt to rent their wedding gowns and make their own centrepieces.

Content Summary

  • Some items for the wedding are better off rented than purchased.
  • For stress-free wedding rental arrangements, make sure to carefully evaluate your vendors and read all contracts.
  • You may get all of the high-quality items you need for your wedding by renting them instead of buying them.
  • While it's tempting to buy everything for your wedding, renting can often be more convenient, affordable, and less of a hassle.
  • Choosing what to rent and how to transport it to the wedding venue is not the difficult part.
  • More than just tables and linens, wedding rentals cover a wide range of items.
  • Renting items for the wedding is a step that is often overlooked during preparations.
  • It is more common to rent these from a reputable wedding rental service or have them included in your venue and catering packages to aid keep costs down.
  • In any case, you should complete your rental arrangements around two or three months prior to the event.
  • Vines of the Yarra Valley Wedding Reception Venue is an all-inclusive wedding venue.
  • Remember that you'll need seating for yourself and your guests at various points beyond the cocktail hour, reception, and ceremony when making your wedding rental list for tables and chairs.
  • Determine the best placement for tables and chairs by discussing your invite list and event details with the venue planner and the rental business.
  • Not all wedding venues will come equipped with a dance floor, so be sure to include that item to your rental list if you plan on having a reception at your venue of choice.
  • To power your reception, you may have to rent a generator if your wedding is being held in the backyard or in a remote location.
  • Consider how much power will be needed to run all of the appliances at your wedding.
  • The table linens you rent will be one of the most important aspects of your wedding's overall aesthetic and the atmosphere you want to create.
  • Getting your linen rentals with the same company that rents out your tables is a fantastic option since they will have a decent supply of the appropriately sized linens to match your table rentals.
  • If you didn't provide food and drink, your guests would starve.
  • Get in touch with a china rental service and enquire about any deals they may have on complete place settings.
  • You can rent glasses, bar tools, cutlery, flatware, and cups, but you should also rent some extras.
  • Provide a peaceful spot for your guests to kick up their feet and visit.
  • Set up the living area with some chairs, a coffee table, some vintage sofas, some throw pillows, and a rug.
  • Only if your wedding will be held in a backyard or under a tent, away from convenient restrooms, should this be on your rental list.
  • The success of your rehearsal dinner, reception, and wedding depends on how well you manage the tables.
  • Everyone seems to be asking if you have a backup plan.
  • A tent should be prepared in advance for any kind of bad weather, not just rain, at an outdoor wedding.
  • Protect your guests from the scorching sun and gusting winds by providing them with adequate shade.
  • While this may not make sense for many aspects of your wedding, it is a no-brainer for things you'll need on the big day itself.
  • Consider the furniture, rugs, and even the candlesticks in your home's design.
  • Some people may afford just to rent their accessories and accessories are not customised.
  • But the most important thing to consider is whether or not you will actually use the gift once the wedding is done.
  • Obviously, sentimental items like clothing and accessories are an exception to this rule.

FREQUENTLY ASKED QUESTIONS

Some wedding venues may include rentals like tables, chairs, china, etc. in their packages.

  1. Unique Ceremony Seating. Give your guests a WOW factor as soon as they enter the venue. ...
  2. A Unique Bridal Entrance
  3. Non-Traditional Processional Music
  4. An Enthusiastic Celebrant
  5. A Unity Ceremony
  6. Guest Transportation
  7. Reception Entrance
  8. Meal Choices.
  • Tables and Chairs
  • Dance Floor
  • Electricity
  • Linens and Napkins
  • Dinnerware, Flatware, and Glassware
  • Floral Accoutrements
  • Lounge Furniture
  • Restrooms.
  1. Decide Who Is Going To Pay For What 
  2. Budget and Allocation 
  3. Set The Date & Book A Venue 
  4. Set A Theme 
  5. Plan Your Wedding Entertainment 
  6. Book Your Wedding Entertainment 
  7. Start Compiling the Guest List 
  8. Appoint Bridesmaids/Best Man/Ushers 
  • Do hire a wedding band
  • Don't bend your wedding budget
  • Do hire a professional wedding photographer
  • Don't do your own hair and make-up
  • Do remember you're in charge of the guest list
  • Don't forget about life after the big day
  • Do wear in your wedding shoes

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